Students who achieve a semester GPA of 2.00 are considered to be in good standing.
Students who fail to achieve a semester GPA of 2.00 are placed on academic warning. The purpose of an academic warning is to alert the student there is a need to improve academic performance.
Students who fail for the second consecutive quarter to achieve a semester GPA of 2.00 are placed on academic probation. Students are required to consult with program advisors to plan for improvement.
Students who fail for the third consecutive semester to achieve a semester GPA of 2.00 are placed on academic suspension. A student placed on academic suspension must stay out of school for one full semester before applying for readmission.
A student placed on academic suspension, for the first time, is eligible to apply for readmission after serving a one- semester suspension. Upon return, if the semester GPA falls below 2.00, the student will be suspended for one full calendar year. Subsequent to the one-year suspension, if the semester GPA falls below 2.00, the student must appeal in writing to the Executive Vice President of Academic and Student Affairs.
Attendance & Withdrawal Policy
Because employers demand workers who are competent and reliable, regular attendance and punctuality are critical traits in the workplace. Students are expected to attend all classes as scheduled. Specific attendance requirements are established by each program and outlined in the course syllabus; however, programs governed by state and federal licensing agencies may have more specific attendance policies. Records of absences and tardiness are maintained by each instructor. Excessive absenteeism and tardiness impact work ethics evaluations and course grades. Therefore, it may become necessary to withdraw from a course due to excessive absenteeism or tardiness.
Formal withdrawal from the College or specific courses is the sole responsibility of the student. This can be done via Banner Web or by completing an official withdrawal form in the Office of the Registrar, located within the Student Affairs Division on the first floor of the Dennard Building. Failure to comply with the official withdrawal process may result in a failing grade for the course; unofficial withdrawal from the course by the instructor for lack of attendance could jeopardize current and future financial aid eligibility.
Students who stop attending a class or miss 20 percent of class time or more will be unofficially withdrawn from the course. The student will receive a grade of “W” should this occur prior to midterm, and a grade of “WP” (withdrawal passing) or “WF” (withdrawal failing) should this occur after the midterm. The grade will be determined based on the student’s academic performance up to the time the student ceases to be enrolled. The last date of attendance will be recorded as the last day that the student attended class or participated in an academically related activity.
Students are responsible for arranging make-up work with their instructors in accordance with procedures set forth in the Course syllabus.
Assignments Missed During Disciplinary Suspension
When students are suspended for disciplinary reasons, they will have an opportunity to make up the assignments missed. Students are responsible for requesting the materials and information needed to complete these assignments.
Absence Due to Military Reserve or National Guard Duty
Students who must be absent for military reserve or National Guard duty should inform their instructors and the Financial Aid Office, if appropriate. Such students must provide a copy of their orders, signed by the appropriate military authority. Instructors will assign a grade of “I” for any course(s) not completed due to military duty.
Students may register for no more than 18 credit hours per semester.
Students who are enrolled in 12 or more credit hours are classified as full -time. This is an academic classification and may differ from the full-time calculation of federal credit hours use for financial aid purposes.
At this time double majors are not allowed at Atlanta Technical College.
Graduation Grade Point Average
The graduation Grade Point Average (GPA) is calculated using only those courses required for graduation. (For example, if a student took classes in Welding, but is graduating in Cosmetology, then the Welding classes are not calculated in the GPA for graduation). When a course is taken more than once, the final grade will be used in calculating the GPA for graduation. An overall 2.0 GPA is required for graduation.
Atlanta Technical College conducts one commencement exercise per year for students who have completed all graduation requirements or are in their final classes at that time. To qualify for graduation, the student must satisfy the following requirements:
- Complete an Application for Graduation by the posted semester deadline and submit to the Registrar.
- Complete the prescribed course requirements with a graduation grade point average of 2.0. *A grade of “C” or better is required in all courses for graduation.*
- If transfer credit has been accepted, receive credit from Atlanta Technical College for a minimum of 50% of the hours required for the course requirements.
- Satisfy all financial obligations to the college, including payment of all graduation fees.
Students who achieve a cumulative GPA of 3.50 or higher will receive special recognition at graduation.
Numerical values of letter grades are as follows:
|Excellent||A||90 – 100|
|Good||B||80 – 89|
|Average||C||70 – 79|
|Below Average||D||60 – 69|
|Failure||F||59 and below|
|EX||Credit by Examination||Not Computed|
|WP||Withdrew Passing||Not Computed|
|WF||Withdrew Failing||Computed as F|
|WF*||Withdrew Failing||Not Computed (Learning Support)|
|TR||Transfer Credit||Not Computed|
|AC||Articulated Credit||Not Computed|
|Excellent||A*||90 -100 (Not Computed)|
|Good||B*||80 – 89 (Not Computed)|
|Average||C*||70 – 79 (Not Computed)|
|Below Average||D*||60 – 69 (Not Computed)|
|Failure||F*||Not Computed (Learning Support)|
Grade Appeal Procedures
Students may only appeal a final course grade.
Step 1. If students receive final grades and desire to clarify questions about grades, program standards, and grading practices, they should first discuss disagreements with their instructors and have appropriate documentation.
Step 2. When an agreement cannot be reached at step one, students should submit written appeals within ten days to the dean. The students’ appeals must be signed and dated. The dean must respond within ten days after receipt of notification from step one.
Step 3. If an agreement is not reached from the previous steps, students should submit copies of their original appeal within ten school days to the Executive Vice President of Academic and Student Affairs, who will have ten days to review and respond to the appeal. “The decision of the Executive Vice President of Academic and Student Affairs shall be final.”
Academic Dismissal Appeal Procedures
If students are dismissed from a program of study for academic reasons, they may appeal by following steps two through three as outlined in the appeal procedure for grades.
Grade Change Procedures
Grade changes must be accomplished by instructors by the mid-point of the semester immediately following the semester in which the grade was submitted. Students should contact the instructor promptly if there are questions concerning the grade(s) earned. Grades will be changed by the Registrar once written notification of the grade change has been received from the instructor.
Repeating a Course
A course may be repeated two times during the duration of the program. When a course is taken more than once, the final grade will be used in calculating the grade point average for graduation. Under extenuating circumstances a student may be allowed to enroll in a course again with the written permission of the Executive Vice President of Academic and Student Affairs.
Any exceptions to this policy will appear in specific program policies.
In accordance with provisions of the federal Family Educational Rights and Privacy Act (FERPA) of 1974 and its amendment, the USA Patriot Act of 2001, we accord all the rights under the law to students who are declared independent. No one outside the College shall have access to any information from students’ educational records without the written consent of students, except the following:
- authorized college personnel
- officials of other institutions in which students seek to enroll
- organizations providing student financial aid
- accrediting agencies carrying out their accreditation function
- persons in compliance with a judicial order
- persons in an emergency in order to protect the health or safety of students or other persons
Within the college, only those staff members, individually or collectively, acting in students’ educational interests is allowed access to student educational records. These staff members include administrators, the registrar, financial aid personnel and academic personnel, all held within a need-to-know limitation.
At the discretion of the College, directory information may be provided in accordance with the provisions of the Family Educational Rights and Privacy Act.
Directory information includes the following:
- name of student
- telephone number
- date and place of birth
- program of study
- dates of attendance and/or graduation
- certificates and awards received
- most recent school attended
- participation in student organizations or activities
Students who wish to examine their files or desire a hearing to challenge information contained therein should contact the registrar. Students who do not want directory information released must notify the registrar at the beginning of each semester of enrollment in writing.
Release of Student Records
Documents submitted by or for students in support of their application for admission or for transfer credit will not be returned to students or sent elsewhere at their request. For example, a transcript from another technical school, college, or high school, will not be sent to a third institution. Students should request another transcript from the original institution. In exceptional cases, however, where another transcript is unobtainable, or can be secured only with the greatest difficulty, copies may be prepared and released to prevent hardship to students. Students must present a signed request for this procedure. The copy sent will be marked as a certified copy of what is in the students’ files.
Change of Address
Students are required to notify the Admissions Office of address changes. Accurate address information allows for timely correspondence with students. Change of Address Form is available in the Admissions Office.
Students who have received an official letter of acceptance from the Admissions Office and continuing students who are not on academic suspension may register for classes. Students enrolling under the special admission provisions are also eligible to register for certain classes.
Catalog prerequisite and test score restrictions are maintained to prohibit students from registering for course-work without proper assessment. During registration processing, prerequisite and test score restrictions are in effect to ensure academic performance.
Upon advisement, eligible students may register for the upcoming semester. After registering, students must confirm their intent to attend by paying assessed fees. New students are notified about specific dates for registration and must bring acceptance letters with them to register. Students must complete the proper forms and procedures for registration and verify that their schedules of classes are correct. Registration is complete when all fees are paid.
Academic advisors are instructors in the various divisions who assist students with planning class schedules. The Student Advisement and Success Handbook contain a directory of advisors and contact information. All students are issued a student advisement handbook during new student orientation. Students are encouraged to maintain regular contact with advisors in order to ensure academic success. All students have assigned program advisors.
During the registration process, students will be given instructions to register via BANNER Web. Students will be given a registration form by their advisors. The course reference number (CRN) for each selected course will be written on the registration form. Students will then proceed to designate computer labs on campus or to home computers to process their registration. This process is in effect for both currently enrolled students as well as new and returning students to the college.
Georgia Virtual Technical College
As a member of the Georgia Virtual Technical College (GVTC), Atlanta Technical College delivers online credit courses and programs to all students in Georgia’s technical colleges. GVTC’s goal is to bring together the resources of Georgia’s statewide system of technical Colleges to expand program offerings by allowing students access to a larger variety of courses.
Atlanta Technical College offers many online courses. All online courses follow the same 15-week semester format as on-campus courses. Some online courses require on-campus final exams. Check the GVTC web site, located at www.gvtc.org, for a listing of courses available online.
Students enrolled in online courses are provided appropriate services such as structured access to and interaction with full-time faculty members. Staff information is posted electronically for online courses so that students can contact instructors/advisors via email. The application process and registration are coordinated by the admissions office and the registrar, respectively.