Policies

Satisfactory Academic Progress

 

Students who receive Title IV Federal financial aid funds and/or the Georgia HOPE Grant funds must maintain Satisfactory Academic Progress (SAP).  SAP is comprised of the student’s cumulative grade point average (GPA) and the completion rate.  Students must maintain a GPA of 2.0 or greater and must complete their program of study within 150% of the time normally required.

The GPA is computed by the Registrar’s Office and is computed on a scale of 4.0 (A=4, B=3, C=2, D=1, F=0).  Grades that adversely affect a student’s GPA are D, F, and Withdrew Failing (WF).  The grades of Incomplete (IP), Withdrawal (W), Withdrew Passing (WP), Satisfactory (S), and Unsatisfactory (U) have no impact on the student’s GPA. A satisfactory completion rate is used to measure whether or not the student will complete his/her program of study within 150% of the time normally required.  The student must complete at least 67% of all attempted classes.  The letter grades that indicate unsatisfactory completion are D, F, W, WF, WP, IP, and U.

Federal regulations require all institution to check SAP at least once per academic year.  At Atlanta Tech, if the student drops below the minimum requirements in either component, the student will be given aid for one semester on warning.  If at the end of the warning semester, the student is still below the minimum requirements, his/her financial aid will be suspended until such time as he/she regains eligibility without the assistance of federal or state financial aid.

Exception:  If the student feels that there are extenuating circumstances regarding his/her ability to maintain progress, he/she may submit a type-written letter of appeal with appropriate documentation for consideration.    *For example, death in the immediate family. Student would submit memorial program, death certificate or other supporting documentation.

SAP Appeals are reviewed and evaluated by the Financial Aid Appeals Committee. Supporting documents must be submitted for consideration. All incomplete appeals will be returned.

  1. Student will receive an email notifying him/her of the date the committee will review the appeal request.
  2. Two weeks following review by the Financial Aid Appeals Committee, student will be notified via email of the outcome.

There are three general outcomes of the appeals process:

  1. Appeal approved. Student continues with studies but should self- report to Student Success Center to develop an action plan that will help them continue to be successful.

    Pursuant to federal regulations, if an appeal is approved and it is anticipated that the student can regain eligibility after one semester, he/she will be granted one semester of aid on probation.

    Should the student not complete and pass all attempted hours prior to regaining eligibility, the student’s financial aid will be suspended.


  2. Appeal approved with conditions. Student is REQUIRED to meet with an achievement coach or student success advisor in the Student Success Center. Together they will craft an action plan to improve student performance. Engagement is not limited to the term of the appeal. Student MUST maintain 67% completion ratio and a 2.0 G.P.A.

    If the appeal is approved and it is determined that the student cannot regain eligibility after one term, the student’s appeal will be approved on a semester by semester basis.  Semester by semester approvals will require the student to complete and pass all attempted hours on probation in order to receive aid on probation in subsequent semesters.  Should the student not complete and pass all attempted hours prior to regaining eligibility, the student’s financial aid will be suspended.

  3. Appeal denied. If appeal is denied, student is ineligible to receive federal or state financial aid. Therefore the student must pay for tuition and fees out-of-pocket.

     

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